7-1 Small Group Discussion: memos that describe the contingency plan you are creating for your final project:

Question

In your initial post, you will submit the following memos that describe the contingency plan you are creating for your final project:

• An example memo to be sent to the internal staff, using communication strategies to create buy-in and engage the stakeholders
• An example memo to be sent to the external resources, using communication strategies to create buy-in and engage the stakeholders

In response to your peers, evaluate your peers’ use of communication best practices, providing notes on what was done well and where there was room for improvement. Specifically, look for how the memos employed communication best practices (e.g., persuasion or negotiation), encouraged collaboration, engaged stakeholders, and created buy-in. To complete this assignment, review the Module Seven Small Group Discussion Guidelines and Rubric. 6-1 Discussion: Common Gaps in Contingency Planning

Answer

Subject: New Contingency Plan

This memo is to inform you of the new contingency plan that will soon be put into place within Shoreline Health System. The goal of this plan is to ensure the organizational and individual preparedness in the event of a crisis. This plan will help with elements such as communication, continuation of workflows, regulatory compliance, patient and staff safety, and more. This plan will benefit all departments

Starting next month, we will implement this contingency plan and begin training. This contingency plan includes use of a cloud system for data entry and management on a day-to-day basis, disaster recovery steps/goals, emergency mode priorities and operation procedures, and communication policies for crisis. With this will also come bi-yearly testing of this plan. Changes will be made as needed to ensure the plan meets necessary guidelines/standards and applies staff feedback. Without this contingency plan we risk workflow slowdowns or down time, compliance violations, miscommunication, and safety problems. The contingency plan is our way of taking the initiative to protect all stakeholders of this organization. The contingency plan takes into consideration the protection of the staff, employees, and organization as a whole.

We hope that all the changes shall be adhered to by every employee, and everyone will help make the new system successful. We apologize for any inconvenience.

Thank you for your continued support, and we look forward to the benefits this new plan will bring for all.

Best regards,